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OpenStrategies, Project Management

OpenStrategies PRUB: A tool to help sign-off your Project’s outputs

I’ve been doing some work supporting a client’s Process Change Programme recently and we’re close to the point where the initial projects will be ready to seek sign-off for their work from the Programme Board.  We needed a simple, but robust, way to demonstrate everything that needed to be done, had been.

OpenStrategies’ PRUB-thinking provided an answer.  I’ve asked each of the Project Leaders to summarise their outputs using the PRUB model:

  • Projects – what were the key activities?
  • Results – what tangible outputs were created?
  • Uses – who accepted the outputs and how are they being used?
  • Benefits – what quantifiable achievements have been measured?

The prompt questions are in the image below and each Project Leader has 2 PowerPoint slide templates to complete; one to summarise P, R and U, and one to present trend data to demonstrate B (benefits).  The value of the evidence to enable the Programme Board to sign-off the projects increases from left to right of the PRUB model. No evidence; no sign-off!

PRUB_sign-off

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